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Secretary jobs in Hong Kong

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  • Hong Kong 27
    • Hong Kong Island 21
      • Central and Western District 16
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  • Legal 21
    • Legal Secretary/Support Staff 12
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  • Executive Secretary - Banking Group

    Central and Western District
    Temporary
    HK$30,000 - HK$35,000 per month (HK$360,000 - HK$420,000 per year)

    My client is looking for an excellent individual that can support the day to day arrangement and all rounded executive secretarial support for the Head of department within the banking group. The ideal candidate should be an experience individual with relevant experience.

    • Executive level support
    • Competitive package with great benefits
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  • Secretary - Conglomerate up to 40K

    Hong Kong
    Permanent
    HK$30,000 - HK$40,000 per month (HK$360,000 - HK$480,000 per year)

    This is an urgent replacement for a secretary to join a coporate finance team

    • 5 Days work
    • Previous Experience with Accounting Required
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  • Secretary to C level- up to 29K

    Hong Kong
    Permanent
    HK$20,000 - HK$29,000 per month (HK$240,000 - HK$348,000 per year)

    This is a confidential hiring for a secretary role to support senior management

    • 5 Days work
    • Confidential Hiring
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  • Company Secretary (HK Listed Conglomerate)

    Central and Western District
    Permanent
    HK$70,000 - HK$90,000 per month (HK$840,000 - HK$1,080,000 per year)
    Work from Home or Hybrid

    We offer you a stable working hours with a famous Hong Kong Listed Company. Being the team leader of the Company Secretary team, you will responsible for leading the team and handle the entities under the Holding Company.

    • Named Company Secretarial is a MUST
    • Leadership experience is a MUST
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  • Company Secretary Officer (HK Listed)

    Wan Chai District
    Permanent
    HK$30,000 - HK$35,000 per month (HK$360,000 - HK$420,000 per year)
    Work from Home or Hybrid

    We offer you a stable working hours with a Hong Kong Listed Conglomerate. Being part of the Company Secretary team, you will be responsible to support the Managers for maintaining statutory registers / records, filing of statutory returns, drafting resolutions, updating corporate and director information for compliance with applicable statutory and regulatory rules

    • Open to Listed or Private background
    • HK$ 30,000 - 35,000 per month
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  • Company Secretary (Hong Kong Listed Manufacturing)

    Wan Chai District
    Permanent
    HK$50,000 - HK$60,000 per month (HK$600,000 - HK$720,000 per year)
    Work from Home or Hybrid

    We offer you the opportunity to take on the role of Named Company Secretary. In this position, you will lead a team member responsible for Private Company Secretarial duties while also independently managing the Listed side and overseeing Board Management.

    • Strong experience in Board Management
    • HK$ 50,000 - 60,000 per month
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  • Company Secretary - Law Firm - Manager/Head Level

    Central and Western District
    Permanent

    We are looking for a seasoned Company Secretary professional with a background working in law firms/professional firms and solid managerial experience.

    • Oversee Company Secretarial Department
    • Private Portfolio
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  • Company Secretary Officer (Private Company)

    Wan Chai District
    Permanent
    HK$25,000 - HK$30,000 per month (HK$300,000 - HK$360,000 per year)
    Work from Home or Hybrid

    We offer you a stable working hours with a famous Hong Kong Conglomerate. Being the team member of the Company Secretary team, you will be responsible for the Private companies under the Group working along with the team.

    • Work Life Balance
    • HK$ 25,000 - 30,000 per month
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  • Corporate Legal Secretary ($32) - Top Int'l Law Firm

    Central and Western District
    Permanent
    HK$28,000 - HK$32,000 per month (HK$336,000 - HK$384,000 per year)

    This is excellent opportunity to join a prestigious international law firm as a legal secretary.

    • Westernized and corporate culture
    • Excellent work-life balance
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  • Corporate Legal Secretary (Mandarin Speaking, up to $45k) - Global Law Firm

    Hong Kong Island
    Permanent
    HK$40,000 - HK$45,000 per month (HK$480,000 - HK$540,000 per year)

    Looking for a calibre and seasoned Mandarin-speaking Legal Secretary to support a newly joining M&A Senior Partner from Greater China. Experience in serving state-owned enterprise (SOE) clients and preparing documents and pitches in simplified Chinese would be highly preferred.

    • New Headcount with a Global Law Firm
    • SOE client experience preferred
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  • Corporate/ Banking Legal Secretary ($35k) - Int'l Law Firm

    Central and Western District
    Permanent
    HK$35,000 - HK$38,000 per month (HK$420,000 - HK$456,000 per year)

    We are partnering with one of the world's leading international law firms is recruiting for a Legal Secretary to support the Corporate / Banking Team.

    • Market-leading benefits!
    • Well-established firm with stable environment
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  • Legal Secretary - International Law Firm (up to $35k)

    Central and Western District
    Permanent
    HK$28,000 - HK$35,000 per month (HK$336,000 - HK$420,000 per year)

    A reputable multinational law firm is currently looking for a Legal Secretary with good language abilities. Great support and training will be provided to the right candidate.

    • Guaranteed 13 months' pay
    • Excellent benefits package
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  • Litigation Legal Secretary ($45k+) - International Law Firm

    Central and Western District
    Permanent
    HK$38,000 - HK$45,000 per month (HK$456,000 - HK$540,000 per year)

    Looking for an experienced Litigation Legal Secretary to join an established international law firm. This is a new headcount to support their expanding business. Stable working environment, excellent work-life balance and attractive benefits will be provided to the chosen candidate.

    • NEW headcount!
    • Market-leading benefits with 20+ AL and family insurance coverage
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  • Litigation Legal Secretary - International Law Firm (up to $30k)

    Central and Western District
    Permanent
    HK$25,000 - HK$30,000 per month (HK$300,000 - HK$360,000 per year)

    An established international law firm is hiring a dynamic and calibre legal secretary to support 2-3 lawyers from the litigation team. This is a new headcount to support the firm's growth in Hong Kong.

    • New Headcount!
    • Stable hours and good work-life balance
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  • Legal Secretary ($25-27k) - Top notch Law Firm

    Central and Western District
    Permanent
    HK$24,000 - HK$27,000 per month (HK$288,000 - HK$324,000 per year)

    This is an excellent opportunity to join a marketing-leading Law Firm. The Legal Secretary will support lawyers from their Corporate team.

    • New headcount, expanding business
    • Training will be provided
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  • Litigation Legal Secretary (up to $30k)- Int'l Law Firm

    Central and Western District
    Permanent
    HK$25,000 - HK$30,000 per month (HK$300,000 - HK$360,000 per year)

    An excellent opportunity to join a well-established international law firm. The role will support 2-3 lawyers from the litigation team on secretarial and admin work.

    • M-F 9:30am-5:30pm
    • 20+ days of annual leave
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  • Junior Legal Secretary (up to $26k) - Prestigious Int'l Law Firm

    Central and Western District
    Permanent
    HK$20,000 - HK$26,000 per month (HK$240,000 - HK$312,000 per year)

    This is an excellent opportunity to join a prestigious international law firm with marketing-leading benefits. The role will support the practice group on administrative and simple secretarial tasks.

    • Mon-Fri 9:30-5:30!
    • Westernized culture, excellent work-life balance
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  • Litigation Legal Secretary (Up to $40k) - Int'l Law Firm

    Central and Western District
    Permanent
    HK$30,000 - HK$42,000 per month (HK$360,000 - HK$504,000 per year)

    Looking for an enthusiastic legal secretary with litigation experience to join an international law firm to support a team of 2-3 lawyers, including a Partner. Mandarin and Chinese typing skills are essential.

    • Stable environment and expanding business
    • 20+ AL, excellent medical plan
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  • Litigation Legal Secretary - Reputable Law Firm (up to $25k)

    Central and Western District
    Permanent
    HK$20,000 - HK$26,000 per month (HK$240,000 - HK$312,000 per year)

    Looking for an dynamic and enthusiastic legal secretary to join a market-leading law firm in Central to support a Partner and an associate from the litigation team.

    • Urgent hire!
    • 5 days work, 9am-5:30pm
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  • Corporate Legal Secretary - Top Int'l Law Firm (Up to $37k)

    Central and Western District
    Permanent
    HK$30,000 - HK$37,000 per month (HK$360,000 - HK$444,000 per year)

    An excellent opportunity to join a reputable, sizable and market-leading multinational law firm. The firm is looking for a versatile and dynamic Legal Secretary with good language and technical abilities to support their Corporate team.

    • Chance to join a global leading law firm!
    • Stable hours, 5 days work week
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  • Company Secretarial Officer (New Headcount)

    Central and Western District
    Permanent
    HK$30,000 - HK$35,000 per month (HK$360,000 - HK$420,000 per year)
    Work from Home or Hybrid

    We are pleased to offer a stable working environment with renowned Premium Asset Management.

    As part of our business expansion, we are currently seeking a dedicated Company Secretarial professional to support our operations across multiple jurisdictions, including Hong Kong, China, Japan, Canada, the Netherlands, BVI, and others.

    • Accounting + Company Secretarial Coverage
    • Private Asset Management Company
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  • Company Secretarial Officer (HK Listed)

    Tsuen Wan District
    Permanent
    HK$30,000 - HK$33,000 per month (HK$360,000 - HK$396,000 per year)

    We offer you a stable working hours with a famous Hong Kong Listed Company. Being the team member of the Company Secretary team, you will be responsible for handling different entities under the Holding Company.

    • Minimum OT
    • HK$ 30,000 - 33,000 per month
    Save Job
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  • Company Secretarial Manager (HK Listed)

    Tsuen Wan District
    Permanent
    HK$45,000 - HK$55,000 per month (HK$540,000 - HK$660,000 per year)

    As one of the team leaders, you will be responsible for leading a sub team of one to handle duties and projects being assigned by Senior Management.

    • Newly Created Headcount
    • HK$ 45,000 - 55,000 per month
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  • Assistant Officer - Company Secretariat - Listed Company

    Central and Western District
    Permanent
    HK$264,000 - HK$288,000 per year

    This position is for an Assistant Officer in the Company Secretariat department, in the financial services industry, based in the Central District. The role involves supporting the C-Suite and ensuring that the company complies with standard financial and legal practices.

    • Opportunity to work in a large listed organization
    • Dynamic and positive working environment
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  • Office Administrator - FS - up to 30K

    Hong Kong
    Permanent
    HK$20,000 - HK$30,000 per month (HK$240,000 - HK$360,000 per year)

    This is a great opportunity for an office administrator to join an Financial Services firm

    • 5 days work
    • Great Exposure
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  • Team Admin Assistant - US Investment Bank

    Tsim Sha Tsui
    Temporary
    HK$32,000 - HK$42,000 per month (HK$384,000 - HK$504,000 per year)

    We are looking for a Team Admin Assistant from financial services background to provide secretarial duties within a fast moving and revenue driven team. This individual will be assisting amongst a team of business support colleagues.

    • Secretarial support for a team of Investment Bankers
    • Looking for candidate with a team working mindset
    Save Job
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  • Personal Assistant - up to 30K

    Hong Kong Island
    Permanent
    HK$20,000 - HK$30,000 per month (HK$240,000 - HK$360,000 per year)

    This is a replacement role and an urgent hire for a secretary to join and support senior management

    • 5 Days work
    • International Company
    Save Job
    View Job

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Company Secretary Jobs in Hong Kong

In the dynamic business landscape of Hong Kong, the demand for adept professionals in company secretarial roles is ever-growing. Receptionist, secretary, and personal assistant positions often extend beyond traditional secretarial duties, encompassing responsibilities vital for maintaining legal and regulatory compliance, fostering effective communication, and supporting the overall governance structure of companies.

What is a Company Secretary Professional?

In the intricate tapestry of an organisation’s daily operations, company secretary professionals form the backbone, providing secretarial support to the board of directors, senior management, and shareholders, as well as handling legal, regulatory, and governance matters. These roles require a combination of skills, such as communication, organisation, administration, and problem-solving, as they help ensure smooth operations and efficient communication within the business landscape of Hong Kong.

Qualities Needed For a Successful Career in Secretarial Support

Individuals need to have a range of valuable qualities for secretary job openings and excel in secretarial support roles, such as:

  • Organisation and Time Management
  • Communication Skills
  • Professionalism and Discretion
  • Attention to Detail
  • Flexibility and Adaptability
  • Technology Proficiency
  • Interpersonal Skills
  • Initiative and Proactivity
  • Problem-Solving Abilities
  • Customer Service Orientation

Qualifications and Technical Skills – How to Get a Secretarial Support Job?

To perform well in  a secretarial support job, you need to have the technical skills and qualifications that match the secretary job description. Some of the common ones are:

  • Proficiency in Office Software: Mastery of Microsoft Office Suite or equivalent tools is vital for document creation, data management, and presentation preparation.
  • Typing and Data Entry: Efficient typing and accurate data entry skills facilitate handling large volumes of information with precision.
  • File Management and Organisation: Knowledge of digital file management systems ensures structured and easily retrievable files.
  • Calendar and Scheduling: Proficiency in electronic calendar systems aids in effective time management and schedule coordination.
  • Record-Keeping and Reporting: Familiarity with record-keeping processes and report generation ensures accurate documentation and reporting.
  • Research and Information Gathering: Strong research skills support data collection and report preparation.
  • Document Formatting and Editing: Knowledge of formatting techniques and editing skills contribute to creating polished and professional documents.
  • Basic Accounting and Bookkeeping: Understanding basic accounting principles proves beneficial for certain roles involving financial records.
  • Project Management Tools: Familiarity with project management software assists in coordinating tasks and projects.
  • Multilingual Skills: Proficiency in multiple languages can be an asset, particularly in multilingual environments.

Duties – The Roles and Responsibilities In Secretarial Support Jobs

Secretarial support roles encompass essential tasks to facilitate efficient business operations. Responsibilities include precise schedule management, coordination of meetings, travel arrangement oversight, communication handling, file organisation, assistance in document preparation, effective inquiry and request management, and the provision of high-quality customer service. Proficiency in office software and adept electronic file management further underscores the integral role of secretarial support professionals in maintaining organisational efficiency.

Salary – What is a Company Secretary’s Salary in Hong Kong?

A company secretary’s salary in Hong Kong depends on various factors, such as experience, skills, and local market conditions. To get more information, consult Michael Page’s salary guide, which provides insights and benchmarks for different secretarial support roles.

Career Development in a Secretarial Support Role

Secretarial support roles provide a range of career development and progression opportunities. By continuously learning new skills, obtaining relevant certifications, and adapting to technological changes, you can enhance your qualifications and performance in this field. You can also explore different types of secretarial support roles, depending on your interests and goals.

Secretary Job Openings in Hong Kong and More…

Start your career as a secretary with Michael Page, the leading recruitment agency in Hong Kong. Whether you are looking for a role in administration, office management, or executive support, Michael Page can help you find the best opportunity for your skills and goals. The team offers insights, guidance on salary expectations, and personalised assistance to help you land the perfect position. Connect with Michael Page to create a job alert so you can stay updated on the latest openings and get expert advice on career development in the secretarial field.

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