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Secretary jobs in Hong Kong

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  • Secretary - Conglomerate - up to 40K

    Hong Kong
    Permanent
    HK$360,000 - HK$480,000 per year

    This is a replacement position for a secretary to work in a conglomerate within a team to support senior management

    • 5 Days work
    • Well known Conglomerate
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  • Company Secretary Manager - Law Firm

    Central and Western District
    Permanent
    HK$50,000 - HK$60,000 per month (HK$600,000 - HK$720,000 per year)

    We are looking for a seasoned Company Secretary professional with a background working in law firms/professional firms and solid managerial experience.

    • Oversee Company Secretarial Portfolio
    • Private Companies
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  • Team Secretary - Tier-One Hedge Fund

    Central and Western District
    Permanent

    As a Team Secretary, you will provide administrative and secretarial support to a team of investment professionals including portfolio managers. This role is ideal for someone with a keen eye for detail and the ability to manage multiple tasks effectively in a fast-paced and dynamic environment.

    • Opportunity to work in tier-one firm
    • Large platform for long-term development in secretarial field
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  • Executive Secretary - Financial Service Firm (Confidential)

    Central and Western District
    Temporary
    HK$35,000 - HK$42,000 per month (HK$420,000 - HK$504,000 per year)

    As an Executive Secretary, you will provide comprehensive administrative support to senior executives within the financial services industry. This position requires exceptional organizational skills and a proactive approach to managing tasks in a fast-paced environment.

    • Executive level support - C-Level
    • Competitive package with good benefits
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  • Legal Secretary ($33k) - International Law Firm

    Central and Western District
    Permanent
    HK$28,000 - HK$33,000 per month (HK$336,000 - HK$396,000 per year)

    An excellent opportunity to join the Regulatory / Dispute team including a HK Partner within a well-established and sizable international law firm.

    • Mon-Fri 9:30am-5:30pm
    • Excellent team work environment
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  • Company Secretary Officer (Private Company)

    Wan Chai District
    Permanent
    HK$25,000 - HK$30,000 per month (HK$300,000 - HK$360,000 per year)
    Work from Home or Hybrid

    We offer you a stable working hours with a famous Hong Kong Conglomerate. Being the team member of the Company Secretary team, you will be responsible for the Private companies under the Group working along with the team.

    • Work Life Balance
    • HK$ 25,000 - 30,000 per month
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  • Deputy Company Secretary (HK Listed Technology Company)

    Kwun Tong
    Permanent
    HK$90,000 - HK$120,000 per month (HK$1,080,000 - HK$1,440,000 per year)

    As the Deputy Company Secretary, you play a vital role in shaping and maintaining the company's governance framework, influencing how the company operates and complies with regulations.

    • Strong Business Contribution
    • Up to HK$ 120,000 per month
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  • Legal Secretary - International Law Firm (up to $35k)

    Central and Western District
    Permanent
    HK$28,000 - HK$35,000 per month (HK$336,000 - HK$420,000 per year)

    A reputable multinational law firm is currently looking for a Legal Secretary with good language abilities. Great support and training will be provided to the right candidate.

    • Guaranteed 13 months' pay
    • Excellent benefits package
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  • Junior Legal Secretary ($20-25k) - Reputable Law Firm

    Central and Western District
    Permanent
    HK$20,000 - HK$25,000 per month (HK$240,000 - HK$300,000 per year)

    Looking for an enthusiastic legal secretary to join a market-leading law firm in Central to support 2-3 lawyers from their award-winning team.

    • Dynamic Work Culture
    • Award-winning Firm
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  • Corporate Legal Secretary ($38k) - Top International Law Firm

    Central and Western District
    Permanent
    HK$30,000 - HK$38,000 per month (HK$360,000 - HK$456,000 per year)

    A prestigious multinational law firm is seeking a detail-oriented Corporate Legal Secretary to join their dynamic team. This is an excellent opportunity for candidates with strong language skills and a proactive mindset to grow within a top-tier legal environment.

    • Stable Hours and Working Environment
    • Excellent Benefits including Family Medical Plan
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  • Litigation Legal Secretary (up to $30k)- Int'l Law Firm

    Central and Western District
    Permanent
    HK$25,000 - HK$30,000 per month (HK$300,000 - HK$360,000 per year)

    An excellent opportunity to join a well-established international law firm. The role will support 2-3 lawyers from the litigation team on secretarial and admin work.

    • M-F 9:30am-5:30pm
    • 20+ days of annual leave
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  • Junior Legal Secretary (up to $26k) - Prestigious Int'l Law Firm

    Central and Western District
    Permanent
    HK$20,000 - HK$26,000 per month (HK$240,000 - HK$312,000 per year)

    This is an excellent opportunity to join a prestigious international law firm with marketing-leading benefits. The role will support the practice group on administrative and simple secretarial tasks.

    • Mon-Fri 9:30-5:30!
    • Westernized culture, excellent work-life balance
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  • Company Secretarial Director (HK Listed Manufacturing Company)

    Admiralty
    Permanent
    HK$100,000 - HK$120,000 per month (HK$1,200,000 - HK$1,440,000 per year)

    As the Deputy Company Secretary, you play a vital role in shaping and maintaining the company's governance framework, influencing how the company operates and complies with regulations.

    • New Headcount
    • Business is currently expanding
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  • Assistant Officer - Company Secretariat (HK Listed)

    Central and Western District
    Permanent
    HK$20,000 - HK$23,000 per month (HK$240,000 - HK$276,000 per year)
    Work from Home or Hybrid

    We offer you a stable working hours with a famous Hong Kong Listed Company. Being the team member of the Company Secretary team, you will be responsible for handling different entities under the Holding Company.

    • Stable Working Environment with Learning Exposure
    • Fully Support from the Management
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  • Company Secretarial Assistant (Welcome Fresh Graduates)

    Wan Chai District
    Permanent
    HK$18,000 - HK$23,000 per month (HK$216,000 - HK$276,000 per year)

    We are pleased to offer a stable working environment with renowned Hong Kong Listed Company.

    As part of our business expansion, we are currently seeking a dedicated Company Secretarial professional to support our operations across multiple jurisdictions, including Hong Kong, China, BVI and others.

    • HK Listed Company (Over 100 Billion Mkt Cap)
    • Great Learning Exposure (New Headcount)
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  • Company Secretarial Officer (HK Listed)

    Tsuen Wan District
    Permanent
    HK$30,000 - HK$33,000 per month (HK$360,000 - HK$396,000 per year)

    We offer you a stable working hours with a famous Hong Kong Listed Company. Being the team member of the Company Secretary team, you will be responsible for handling different entities under the Holding Company.

    • Minimum OT
    • HK$ 30,000 - 33,000 per month
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  • Company Secretarial Manager (HK Listed)

    Tsuen Wan District
    Permanent
    HK$45,000 - HK$55,000 per month (HK$540,000 - HK$660,000 per year)

    As one of the team leaders, you will be responsible for leading a sub team of one to handle duties and projects being assigned by Senior Management.

    • Newly Created Headcount
    • HK$ 45,000 - 55,000 per month
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  • Admin Assistant - Leading Corporate Bank

    Central
    Temporary
    HK$35,000 - HK$40,000 per month (HK$420,000 - HK$480,000 per year)

    This is an excellent opportunity for an organised and detail-oriented Administrative Assistant to join the financial services industry. The role involves providing comprehensive support to the secretarial and business support department in Hong Kong.

    • Secretarial support for a senior management
    • Great range of administrative support scope within the team
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  • Junior to mid level dispute lawyer

    Hong Kong
    Permanent

    Join an established legal team in the dispute department. Great exposure and handling a wide range of dispute resolution matters.

    • International exposure at a well established platform
    • Opportunity to work with market leading law firm
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  • Team Admin Assistant - US Investment Bank

    Tsim Sha Tsui
    Temporary
    HK$32,000 - HK$42,000 per month (HK$384,000 - HK$504,000 per year)

    We are looking for a Team Admin Assistant from financial services background to provide secretarial duties within a fast moving and revenue driven team. This individual will be assisting amongst a team of business support colleagues.

    • Secretarial support for a team of Investment Bankers
    • Looking for candidate with a team working mindset
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  • Personal Assistant - Prestigious Family Office

    Hong Kong Island
    Permanent

    Seeking for a Personal Assistant with background in law or experience as a legal secretary, to support family members of an ultra-high-net-worth private client.

    • Support family members
    • Experience in law or legal secretary is an advantage
    Save Job
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Company Secretary Jobs in Hong Kong

In the dynamic business landscape of Hong Kong, the demand for adept professionals in company secretarial roles is ever-growing. Receptionist, secretary, and personal assistant positions often extend beyond traditional secretarial duties, encompassing responsibilities vital for maintaining legal and regulatory compliance, fostering effective communication, and supporting the overall governance structure of companies.

What is a Company Secretary Professional?

In the intricate tapestry of an organisation’s daily operations, company secretary professionals form the backbone, providing secretarial support to the board of directors, senior management, and shareholders, as well as handling legal, regulatory, and governance matters. These roles require a combination of skills, such as communication, organisation, administration, and problem-solving, as they help ensure smooth operations and efficient communication within the business landscape of Hong Kong.

Qualities Needed For a Successful Career in Secretarial Support

Individuals need to have a range of valuable qualities for secretary job openings and excel in secretarial support roles, such as:

  • Organisation and Time Management
  • Communication Skills
  • Professionalism and Discretion
  • Attention to Detail
  • Flexibility and Adaptability
  • Technology Proficiency
  • Interpersonal Skills
  • Initiative and Proactivity
  • Problem-Solving Abilities
  • Customer Service Orientation

Qualifications and Technical Skills – How to Get a Secretarial Support Job?

To perform well in  a secretarial support job, you need to have the technical skills and qualifications that match the secretary job description. Some of the common ones are:

  • Proficiency in Office Software: Mastery of Microsoft Office Suite or equivalent tools is vital for document creation, data management, and presentation preparation.
  • Typing and Data Entry: Efficient typing and accurate data entry skills facilitate handling large volumes of information with precision.
  • File Management and Organisation: Knowledge of digital file management systems ensures structured and easily retrievable files.
  • Calendar and Scheduling: Proficiency in electronic calendar systems aids in effective time management and schedule coordination.
  • Record-Keeping and Reporting: Familiarity with record-keeping processes and report generation ensures accurate documentation and reporting.
  • Research and Information Gathering: Strong research skills support data collection and report preparation.
  • Document Formatting and Editing: Knowledge of formatting techniques and editing skills contribute to creating polished and professional documents.
  • Basic Accounting and Bookkeeping: Understanding basic accounting principles proves beneficial for certain roles involving financial records.
  • Project Management Tools: Familiarity with project management software assists in coordinating tasks and projects.
  • Multilingual Skills: Proficiency in multiple languages can be an asset, particularly in multilingual environments.

Duties – The Roles and Responsibilities In Secretarial Support Jobs

Secretarial support roles encompass essential tasks to facilitate efficient business operations. Responsibilities include precise schedule management, coordination of meetings, travel arrangement oversight, communication handling, file organisation, assistance in document preparation, effective inquiry and request management, and the provision of high-quality customer service. Proficiency in office software and adept electronic file management further underscores the integral role of secretarial support professionals in maintaining organisational efficiency.

Salary – What is a Company Secretary’s Salary in Hong Kong?

A company secretary’s salary in Hong Kong depends on various factors, such as experience, skills, and local market conditions. To get more information, consult Michael Page’s salary guide, which provides insights and benchmarks for different secretarial support roles.

Career Development in a Secretarial Support Role

Secretarial support roles provide a range of career development and progression opportunities. By continuously learning new skills, obtaining relevant certifications, and adapting to technological changes, you can enhance your qualifications and performance in this field. You can also explore different types of secretarial support roles, depending on your interests and goals.

Secretary Job Openings in Hong Kong and More…

Start your career as a secretary with Michael Page, the leading recruitment agency in Hong Kong. Whether you are looking for a role in administration, office management, or executive support, Michael Page can help you find the best opportunity for your skills and goals. The team offers insights, guidance on salary expectations, and personalised assistance to help you land the perfect position. Connect with Michael Page to create a job alert so you can stay updated on the latest openings and get expert advice on career development in the secretarial field.

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