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Document Processing Specialist (WED-SUN shift), Int'l Law Firm

Central and Western District Permanent View Job Description
A leading international law firm is seeking a Legal Document Specialist to support lawyers globally on legal document production and advanced formatting tasks. The role is ideal for candidates with advanced MS Office and legal documentation / formatting experience within law firms. Shift Options:Wednesday to Sunday, 12:00pm - 8:00pm; ORWednesday to Sunday, 9:30am - 5:30pm
  • Work within the Firm's Global Team
  • Advanced MS Office Skills & Legal Documentation Experience Required

About Our Client

Our client is a prestigious international law firm with a strong global presence. The firm advises on high-profile corporate, finance, and litigation matters and is recognised for its commitment to excellence and client service.

Job Description

    • Format, draft, revise, and proofread legal and business documents in accordance with firm style and quality standards.
    • Prepare presentations, financial statements, charts, and correspondence.
    • Generate Tables of Contents, Tables of Authorities, indexes, cross-references, and defined term references within complex legal documentation.
    • Apply advanced document formatting techniques, including automatic numbering, style creation and management, document navigation, and table formatting.
    • Convert documents across platforms and prepare fillable PDFs and mail merges.
    • Troubleshoot document production issues and recover files when required.
    • Provide Microsoft Office support and remote document assistance.
    • Manage support tickets and maintain accurate work records.
    • Coordinate workflow with the document production team.
    • Support urgent requests and work flexibly to meet deadlines.



The Successful Applicant

  • At least 5 years' legal secretary / law firm document specialist experience
  • Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
  • Experience formatting complex legal documents within a law firm or professional services environment.
  • Strong knowledge of Tables of Contents, Tables of Authorities, indexing, styles, automatic numbering, cross-referencing, and table sorting.
  • Experience with legal document management systems preferred.
  • Knowledge of Adobe Acrobat and legal software is advantageous.
  • Excellent attention to detail, problem-solving, and communication skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment



What's on Offer

  • New headcount with an expanding top-tier international law firm.
  • Permanent role with market-leading benefits.
  • Family insurance plan, with dental and life insurance coverage.
  • Generous annual bonus payout.
  • 20+ days annual leave entitlement.
  • Exposure to global legal teams and high-profile work.
  • Training and professional development opportunities.
Contact
Janice Wong
Quote job ref
JN-072026-7060989
Phone number
+852 3602 2419

Job summary

Function
Legal
Specialisation
Legal Secretary/Support Staff
What is your area of specialisation?
Business Services
Location
Central and Western District
Job Type:
Permanent
Consultant name
Janice Wong
Consultant phone
+852 3602 2419
Job Reference
JN-072026-7060989

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.