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Project secretary up to 30k

Hong Kong Permanent HK$320,000 - HK$360,000 per year View Job Description
Replacement role for project secretary to join well established services firm
  • 5 days work
  • Project Secretary

About Our Client

The company is a renowned international architectural and design practice with a strong reputation for delivering high-profile projects across Asia. They are currently seeking an experienced Executive Assistant / Project Secretary to support a senior Project Director, combining executive support, project coordination, tender administration and stakeholder management in a dynamic and fast-paced environment.

Job Description

As a project secretary your main responsibilities will include:

  • Provide comprehensive executive and project support to the Project Director, including diary management, meeting coordination, travel arrangements, logistics and expense administration.
  • Coordinate tender, bid and EOI processes, including document control, submission preparation, stakeholder liaison and follow-up on enquiries and deliverables.
  • Manage project documentation and filing systems, ensuring accurate document control, version management, access rights and timely distribution of project-related information.
  • Liaise with internal teams, vendors and external stakeholders to support project coordination, monitor progress and ensure key deadlines are met.
  • Prepare reports, analyse operational data, support office administration and contribute to process improvements to enhance team effectiveness and project delivery.

The Successful Applicant

  • Higher Education in Business administration or relevant studies
  • Proven Executive Assistant experience supporting MD's, Directors or C-suite executives.
  • Strong secretarial skills, including diary management, travel coordination and confidential administration.
  • Proficient in Microsoft Word, Excel, PowerPoint and AI productivity tools.
  • Experience in tender administration, bid submissions, document control and project coordination; immediate availability is preferred.

What's on Offer

  • Permanent employment contract.
  • Medical Insurance and discretionary bonus
Contact
Jessie Wat
Quote job ref
JN-112026-7141112
Phone number
+852 25306127

Job summary

Function
Secretarial & Business Support
Specialisation
Secretary
What is your area of specialisation?
Business Services
Location
Hong Kong
Job Type:
Permanent
Consultant name
Jessie Wat
Consultant phone
+852 25306127
Job Reference
JN-112026-7141112

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.