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Executive Assistant - up to 38K - Family office

Hong Kong Permanent HK$400,000 - HK$456,000 per year View Job Description
As an Executive Assistant within the Financial Services industry, you will support senior executives with complex calendar management, travel coordination, stakeholder liaison, and confidential administrative support in a fast-paced environment.
  • Hybrid & flexible work model
  • Family Office

About Our Client

Our client is a private investment platform with a diversified portfolio across multiple industries and asset classes. They offer a dynamic, entrepreneurial environment where employees work closely with senior decision-makers and gain broad business exposure.

Job Description

As an Executive Assistant, your main responsibilities will include:

  • Providing seamless calendar management, meeting coordination, and scheduling support for senior executives.
  • Coordinating complex travel arrangements, including flights, accommodation, and detailed itineraries.
  • Preparing and proofreading business correspondence, reports, presentations, and other documentation.
  • Handling confidential information and maintaining sensitive records with discretion.
  • Liaising with external advisors and service providers, including legal, accounting, and other professional firms.
  • Managing expense claims, reimbursements, and related administrative processes.
  • Acting as a key point of contact between executives, internal teams, and external stakeholders.
  • Delivering comprehensive administrative support to ensure the smooth day-to-day running of the office.

The Successful Applicant

A successful Executive Assistant should have:

  • Degree holder in Business Administration or a related discipline.
  • 5-6 years of proven experience providing executive or secretarial support.
  • Exceptional organisational skills with the ability to manage multiple priorities and maintain a high level of accuracy.
  • Strong proficiency in Microsoft Office applications and familiarity with AI-powered productivity tools.
  • Excellent communication skills in English, Cantonese, and Mandarin, both written and verbal.
  • Demonstrated ability to handle sensitive and confidential information with the utmost discretion.
  • Proactive, resourceful, and solutions-oriented mindset.
  • Able to thrive in a fast-paced environment while effectively managing competing deadlines.

What's on Offer

  • 15 days AL
  • Additional benefits including a discretionary bonus and medical.
Contact
Athena Yeung
Quote job ref
JN-102026-7118056
Phone number
+852 25306129

Job summary

Function
Secretarial & Business Support
Specialisation
Executive Assistant
What is your area of specialisation?
Financial Services
Location
Hong Kong
Job Type:
Permanent
Consultant name
Athena Yeung
Consultant phone
+852 25306129
Job Reference
JN-102026-7118056

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.