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Legal Document Specialist (Wed-Sun Shift), Int'l Law Firm

Central and Western District Permanent HK$35,000 - HK$45,000 per month (HK$420,000 - HK$540,000 per year) View Job Description
A leading international law firm is seeking a Legal Document Specialist to support global lawyers on complex document production and advanced formatting.Ideal candidates will have strong law firm experience and advanced Microsoft Word skills, particularly in BigHand/Payne Numbering Assistant, automated numbering, multi-level list styles, Tables of Contents, Tables of Authorities, cross-referencing, and legal document automation.
  • BigHand, legal document automation, TOA and TOC skills required
  • Work within a global document production team of a leading law firm

About Our Client

Our client is a prestigious international law firm with a strong global presence. The firm advises on high-profile corporate, finance, and litigation matters and is recognised for its commitment to excellence and client service.

Job Description

Shift Options:

  • Wednesday to Sunday, 12:00pm - 8:00pm; or
  • Wednesday to Sunday, 9:30am - 5:30pm

As an Legal Document Specialist, your main responsibilities will include:

  • Format, draft, revise, and proofread legal and business documents in accordance with firm style and quality standards.
  • Prepare presentations, financial statements, charts, and correspondence.
  • Generate Tables of Contents, Tables of Authorities, indexes, cross-references, and defined term references within complex legal documentation.
  • Apply advanced document formatting techniques, including automatic numbering, style creation and management, document navigation, and table formatting.
  • Convert documents across platforms and prepare fillable PDFs and mail merges.
  • Troubleshoot document production issues and recover files when required.
  • Provide Microsoft Office support and remote document assistance.
  • Manage support tickets and maintain accurate work records.
  • Coordinate workflow with the document production team.
  • Support urgent requests and work flexibly to meet deadlines

The Successful Applicant

  • 5+ years' experience as a Legal Secretary, Document Specialist, or similar within a law firm.
  • Advanced Microsoft Word and legal document formatting skills.
  • Familiarity with BigHand (Payne) Numbering Assistant is highly preferred.
  • Experience handling lengthy, highly formatted legal documents.
  • Strong attention to detail and ability to work in a deadline-driven environment.

Candidates progressing through the recruitment process will be required to complete a 2-hour Word Processing Assessment.

What's on Offer

  • New headcount with an expanding top-tier international law firm.
  • Permanent opportunity with a top-tier international law firm
  • Family insurance plan, with dental and life insurance coverage.
  • Competitive bonus and comprehensive insurance coverage
  • 20+ days annual leave
  • Exposure to global legal teams and high-profile matters
Contact
Janice Wong
Quote job ref
JN-072026-7060989
Phone number
+852 3602 2419

Job summary

Function
Legal
Specialisation
Legal Secretary/Support Staff
What is your area of specialisation?
Business Services
Location
Central and Western District
Job Type:
Permanent
Consultant name
Janice Wong
Consultant phone
+852 3602 2419
Job Reference
JN-072026-7060989

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.