Save Job Back to Search Job Description Summary Similar JobsIndependent project ownershipLooking for an all rounded administrative candidate with events backgroundAbout Our ClientThe company is a large organization within the financial services industry, known for its structured environment and focus on delivering high-quality services to its clients. It operates globally and has a significant presence in the region.Job DescriptionManage all Hong Kong office administrative operations, ensuring efficient workflows, accuracy, and timely completion of tasks.Coordinate administrative activities across APAC liaising with international colleagues and external service providers.Lead and mentor secretarial staff, allocate duties, provide training, and monitor performance to ensure service standards.Develop, implement and improve office procedures, document management and workflows to enhance operational efficiency and compliance.Manage vendor relationships for IT, printing, translation and facilities, ensuring timely, cost-effective service delivery and contract oversight.Plan and allocate office space and resources, coordinating moves and ensuring adequate facilities for team operations.Approve and process travel, procurement and expense requisitions, maintaining accuracy and adherence to company policies.Organize client and internal events end-to-end, managing logistics, budgets, vendors and stakeholder communications and post-event evaluation.Handle confidential HR and sensitive administrative matters with discretion, sound judgement and escalation where necessary.Manage departmental IT and business information services, coordinate support requests and ensure reliable systems for productivity.The Successful ApplicantManaged and developed administrative teams, allocating duties, training, mentoring, and performance monitoring.Led complex office projects independently, applying judgement to resolve technical and procedural issues.Organises workload, prioritises tasks, coordinates projects, meets deadlines with minimal supervision.Uses initiative within policies, makes decisions based on facts and circumstances.Communicates effectively with colleagues and external parties; strong presentation and written skills.Handles confidential matters discreetly, demonstrates excellent planning, organisation and attention to detail.What's on OfferGain cross-regional exposure within APAC regionLead high-visibility projects end-to-end, delivering measurable operational improvements and process efficiencies.Opportunity to manage and develop administrative team, building leadership and people-management skills.Frequent interaction with senior executives, enhancing stakeholder management, presentation and communication skills.Fast-paced, entrepreneurial environment offering broad HR and operational exposure for accelerated career progression.ContactJoyce KwongQuote job refJN-012026-6914872Phone number+852 3602 2487Job summaryFunctionSecretarial & Business SupportSpecialisationOffice ManagerWhat is your area of specialisation?Financial ServicesLocationKowloonJob Type:TemporaryConsultant nameJoyce KwongConsultant phone+852 3602 2487Job ReferenceJN-012026-6914872
