Secretariat Manager - Tier 1 Financial Banking Group

Kowloon Temporary
  • Excellent brand name for interested candidate
  • Great autonomy to manage a full team of 35 pax

About Our Client

My client is an excellent Financial Group in the Investment Banking arm, fantastic reputation with stable establishment. They provide a wide range of financial products and tailor to tier 1 customers

Job Description

  • Analyze and address office administrative and procedural issues, including sensitive HR matters.
  • Oversee all aspects of administrative and office management functions.
  • Supervise secretarial staff, assigning tasks, providing training, and offering mentorship.
  • Manage IT services, business information, word processing, printing, and translation services for the department.
  • Coordinate administrative relationships with external and internal service providers.
  • Coordinate office activities, develop and recommend procedures and systems, and ensure smooth operations.
  • Ensure office services meet required standards for the division.
  • Plan and allocate adequate space for division operations.
  • Review and approve travel, office supply, and other requisitions.
  • Plan and organize client and internal events.
  • Lead and execute projects from initiation to completion.
  • Provide assistance in other project work as needed, which may include marketing activities.

The Successful Applicant

  • Past experience to lead and manage a team of administrative staff.
  • Demonstrate experience in handling technical, complex, and challenging office projects, relying on independent judgement.
  • Utilize independent judgement within established policies and procedures.
  • Foster effective communication and collaboration with colleagues and external stakeholders.
  • Possess excellent oral and written communication skills for interactions with senior management and external parties.
  • Exercise strong judgement and discretion in decision-making.
  • Exhibit exceptional planning and organizational skills with meticulous attention to detail.
  • Capably handle multiple and potentially conflicting priorities.
  • Minimum of 4 years of administrative/managerial experience, with preference for financial services background.
  • Preferably, possess native-level English skills, and proficiency in Chinese languages (Cantonese and Mandarin) would be valuable.
  • Proven experience in supporting teams across multiple locations, managing concurrent tasks, meeting deadlines, and working independently.

What's on Offer



  • Competitive remuneration package
  • Great APAC work scope for a capable candidate
  • Excellent brand name and a sizeable team
  • Rare opportunity for a managerial grade role for a secretarial team
Contact
Joyce Kwong
Quote job ref
JN-042024-6386958
Phone number
+852 3602 2487

Job summary

Function
Secretarial & Business Support
Specialisation
Office Manager
Industry
Financial Services
Location
Kowloon
Job Type:
Temporary
Consultant name
Joyce Kwong
Consultant phone
+852 3602 2487
Job Reference
JN-042024-6386958

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.