Save Job Back to Search Job Description Summary Similar JobsMixed role of office admin management and executive supportGlobal brand; professional working environmentAbout Our ClientThe company is a well-established financial services firm with a medium-size office. They have set up for decades and have maintained stable business performance over the years. It's a fast-paced and friendly workplace where people closely support each other.Job DescriptionMaintain a corporate and professional office setting, acting as the key vocal point across departments, office and headquartersManage day‑to‑day facilities and supplier activities by working closely with building management office and vendors, monitoring cleaning and security performance, and handling vendor agreements and negotiationsHandle a wide range of administrative and operational tasks such as processing invoices, maintaining office and IT supplies, coordinating mail and couriers, organising records and system data etc.Organize staff activities and office events following company's initiativesAct as the designated Health & Safety representative for the Hong Kong office, undertaking required training and assisting with first‑aid responsibilitiesDeliver high‑level executive assistance to the senior executiveManage complex calendars, travel and meeting arrangements as well as expense reimbursement for the senior executiveOther ad-hoc projects as assignedThe Successful ApplicantProven experience in administrative or office management roles from financial services firmsStrong organizational and multitasking skills with attention to detailExcellent communication and interpersonal abilities; Proficient in both written and spoken Chinese (Cantonese, Mandarin) and EnglishProficiency in office software, including Microsoft Office SuiteA proactive and resourceful approach to provide solutions within a tight deadlineAbility to maintain confidentiality and handle sensitive informationWhat's on OfferMedical planBonus scheme entitledOpportunity to support top-level managementStable working environmentContactIvonka FungQuote job refJN-122025-6904223Phone number+85236022438Job summaryFunctionSecretarial & Business SupportSpecialisationOffice ManagerWhat is your area of specialisation?Financial ServicesLocationCentral and Western DistrictJob Type:PermanentConsultant nameIvonka FungConsultant phone+85236022438Job ReferenceJN-122025-6904223
