Office Manager ($70k) - Global Law Firm

Office Administration

• Oversee general office maintenance, equipment upkeep, and vendor relationships.
• Supervise Office Administration team including Receptionists.
• Manage secretarial coverage and coordinate staff schedules.
• Support cross‑functional projects (Recruiting, Marketing, events, initiatives).
• Handle statutory filings, including Law Society compliance submissions.
• Prepare CPD accreditation applications and training sign‑sheets.
• Lead local sustainability and D&I initiatives.
• Support compliance and regulatory requirements.
• Organise office events, social gatherings and meetings.
• Collaborate with reception, reprographics and pantry teams to ensure service excellence.

HR Administration

• Supervise and manage support staff teams, including performance management and day‑to‑day engagement.
• Oversee benefits administration (medical, life insurance, MPF).
• Process local payroll and manage visa applications/renewals.
• Draft employment documentation (contracts, salary letters, verifications).
• Manage leave records, holiday approvals, and sick leave tracking.
• Support staff recruitment, interviewing, onboarding, and integration.
• Maintain HR systems/databases and support training & development initiatives.
• Review lawyer/secretarial share groups to optimise workload allocation.

Finance Administration

• Process vendor invoices and review/approve staff expenses.
• Support preparation of the annual office budget.
• Assist with office cashflow requirements in coordination with finance.