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Administrative Assistant - Well-Known US Investment Firm

Central and Western District Permanent HK$25,000 - HK$33,000 per month (HK$300,000 - HK$396,000 per year) View Job Description
Our client is looking for an Administrative Assistant to join the services team, supporting both office admin operations and senior executives on secretarial tasks. Prior secretarial experience is not a must; F&B and hospitality background is a huge advantage as this position is to deliver high-level customer and hospitality service to internal and external parties.
  • Office administrative + secretarial support
  • Vibrant and energetic culture with great potential to grow

About Our Client

It's a highly reputable US-based investment firm with Hong Kong office located at prime location. Known for its value-oriented approach, it has become one of the top-performing firms managing billions in assets for institutional and individual investors worldwide.

Job Description

As an Administrative Assistant, your main responsibilities will include majorly two parts - office admin and executive support:

  • Coordinating daily office operations to ensure smooth functionality
  • Maintaining office supplies inventory and placing orders when necessary
  • Backing up reception; handling incoming calls, emails and courier, meeting & greeting guests
  • Liaising with vendors and service providers to ensure timely delivery of services
  • Assisting in coordinating maintenance and repair of office equipment and facilities
  • Providing dedicated executive support to the senior management
  • Arranging travel and meeting logistics including flights, hotel and room bookings
  • Managing the senior management's calendar
  • Preparing meeting materials as well as expense reports
  • Assisting in other ad-hoc projects as required

The Successful Applicant

The successful applicant should have:

  • 1-2 years' experience in administrative or office support roles within financial services/ professional services industries; high calibre from aviation/ F&B/ commerce/ hospitality background is also an advantage
  • Excellent communication and interpersonal skills; proficient in written and spoken Chinese (Cantonese, Mandarin) and English
  • Strong organizational and multitasking skills with strong attention to detail and team spirit
  • Flexible character, ability to prioritize tasks and work efficiently in a fast-paced environment
  • Proficiency in MS Office Suite

What's on Offer

  • Competitive remuneration package
  • High-end medical plan
  • Bonus scheme entitled
  • Westernized, dynamic and friendly working environment
  • Future career progression opportunities
Contact
Ivonka Fung
Quote job ref
JN-102025-6872603
Phone number
+85236022438

Job summary

Function
Secretarial & Business Support
Specialisation
Administrator
What is your area of specialisation?
Financial Services
Location
Central and Western District
Job Type:
Permanent
Consultant name
Ivonka Fung
Consultant phone
+85236022438
Job Reference
JN-102025-6872603

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.